Welcome to Pic-Time!
This is Part 3 of 3 in the Quick Start series to help you get started with Pic-Time. This final guide covers advanced features to help you further customize your account and elevate your client experience.
Time to Complete: 30–60 minutes, depending on which features you set up.
Before you Begin
If you haven’t already, start with:
Help Resources
You can access this guide and all Help articles anytime from your photographer dashboard by clicking the question mark icon in the bottom left corner.
Need support? Click the help bubble in the bottom right corner. Most of our team are photographers too - we’re always happy to help!
Customize Brand and Style (~ 10 Min Setup)
From your Main Dashboard, go to Settings > Brand & Style tab:
Set up a custom domain so clients feel like they’re still on your site when viewing galleries.
Upload a print release for clients to automatically receive with their downloads.
Pro Tip: You can override this general release by adding custom print releases for each download size.
Set Preferences (~ 1 Min Setup)
Go to Settings > Preferences tab:
Automatically enlarge photos to customize the gallery display
Automatically mark photos as favorites based on rating metadata (Please note: This will only work if you leave the metadata upon export).
Pro Tip: Set your Default Photos Sort Type to choose how the photos are automatically organized when you upload.
Add Custom Email Packages (~ 5 Min Setup)
Email Packages contain all the various emails you/the system may send out to your clients.
Go to Settings > Email Packages tab:
Here you can create different Email Packages for different types of photo sessions or languages, and customize each email template within each package.
Each Email Package can be assigned to a gallery, which helps streamline your workflow and ensures a consistent, on-brand client experience.
Pro tip: You can see where/how the various emails are sent to your clients here.
Customize Store Pricing (~ 10 Min Setup)
Go to Settings > Store Pricing tab:
Create multiple Price Lists so you can tailor pricing and product offerings based on shoot type or client location.
In your Price Lists, you can:
Offer custom products.
Create Product Packages to curate products for your clients, making purchase decisions easier.
Sell digital downloads for print licensing, social media, etc.
Pro Tip: By default, there are terms we give to clients in the shopping cart, such as a crop warning for products, but you can also add your own shopping cart terms.
Additional Customization Options:
Cover shipping costs for your clients.
Have products shipped to you first.
For custom products, upload a PNG mockup so client photos appear directly on the item.
For custom products, you can also add forms for clients to fill out when ordering.
Add Marketing Automation Apps (~ 10-20 Min Setup)
Pic-Time’s ready-made Marketing Apps save you time and boost sales by automating promotions. You can use Marketing Apps to run promotional coupon campaigns for individual or multiple galleries:
Pro Tip: learn more about the best automations for your workflow here.
For new users, we recommend these apps:
General Coupon: Offers discounts like free shipping, print credit, or free products.
Early Bird: Sends a discount to visitors after their first gallery visit so it’s a great way to thank them for visiting and incentivizing them to purchase.
Abandoned Cart: Sends a discount to users who leave items in their cart for a certain period, encouraging them to complete the purchase.
For Art Galleries, check out:
Pro Tip: While these apps are made ready to go, you can personalize them with your own product photos, custom video/photo banners, and branded emails.
From the Sales & Automation tab of your galleries, you can:
View user activity and visitor email addresses
Manage Testimonials
View client orders and edit orders on hold.
View sales reports and your billing history
Create Slideshows and Blogs (~ 5 Min Setup)
From the Photos & Media tab of your galleries, you can:
Create Slideshows to remind clients of the emotional experience of their photo session, share easily on desktop and mobile, create social media slideshows, and sell various slideshows to your clients.
Create Blogs to share photos quickly in a beautifully designed post with current and prospective clients, drive traffic to your site with SEO optimization, and utilize the Blog AI Writing Assistant to tell the story of your photo session.
Send Testimonial Requests (~ 5 Min Setup)
After you’ve sent off galleries to your clients, you can send a testimonial request from within the Dashboard tab of each gallery.
By default, testimonials are saved directly on Pic-Time, but you can point the testimonial request directly to an external review page instead.
Start Your Vendor Network (~ 5 Min Setup)
Pic-Time's Vendor Network is designed to help you build industry relationships, expand business opportunities, and manage how your images are shared. It includes convenient features that let you effortlessly curate vendor galleries, customize media usage terms, offer vendors tailored products and pricing, and more - all in one place.
With Pic-Time you can easily share your galleries with multiple vendors using our Vendor Network feature.
To get started, head to the Vendor tab in your selected gallery:
Click + Add Vendors to manually add new vendors to your list.
Or click on Vendor registration link and send the link to vendors you would like to invite to your gallery.
You can also add Vendors directly from your Pic-Time App by sharing a link or having the vendors scan the QR code.
Art Galleries
Pic-Time Art Galleries allow you to create your own personal space to showcase and sell your artwork for a different income stream.
Go to Art Galleries from your Main Dashboard to set up and start curating your gallery space. Learn more.
You can see samples of different Art Galleries here.
For further information on the differences between Client Galleries and Art Galleries, click here.
Integrations
Pic-Time has partnered with a number of other platforms and software. To further improve your workflow, check out the available Integrations.
We recommend starting with the Lightroom Plugin or integrating with Imagen to simplify your gallery creation process.
You can find available integrations in your Settings > Integrations.
And that's it! There are lots of other features that can be utilized within your Pic-Time account, but these will get you started to bring your photography business to the next level.