You can now easily add Vendors as their own user type. Before doing so, you can review and customize the Vendor Media Usage Terms. These terms allow you to specify and control the level of access a Vendor has to their assigned gallery. Additionally, you can include a personalized message in the Vendor Terms, providing any relevant information for the Vendor.
This article will guide you on how to create and customize your Vendor Terms effectively.
Setting Up Vendor Terms
1. From your Main Dashboard, navigate to Settings.
2. Next, select the Vendors tab to view the Vendor settings.
3. From here you can view each Vendor added, the Vendor terms, and Past invited. Select the Vendor terms tab.
4. You have the option to add New Terms or View/Edit terms. ClickView/Edit to see our Default term recommendation (or click here to read the Default terms). Click New Terms to create a new term.
5. Add a Terms Name and Terms Message. The Terms Message is what the Vendor will receive. We encourage you to use this as a place detailing their access permissions, including download settings, gallery access, and how they can use and share the images. This message helps ensure your Vendor understands their specific permissions clearly.
6. Next, you can decide whether to allow Vendors access to the Online Store and which Price List they will see in their store. You can learn more about setting up Price Lists here.
Pro Tip: You can utilize this feature to offer Vendors specific products, pricing, and download licensing.
7. An important customization option in Vendor Terms is the Downloads. You can select what types of download settings a Vendor can have by checking the box for free High-Res/Web-Sized downloads. If you don’t offer free downloads, you can enable them as a purchasable product in your Store Pricing. Learn more here!
8. For More Settings, you can choose the Download Size and resolution for web-sized images.
9. Then from the Gallery Access dropdown menu, decide what your Vendor has permission to view. Learn more about the selected gallery access here!
10. Select Apply to save all your changes.
Please Note: If you update the terms, the change will take effect in all Vendor galleries that are connected to these terms.
Applying Vendor Terms
1. To apply the Vendor Terms you’ve created to any existing Vendors, navigate back to the Vendors tab in your Settings. Here, you can also view the galleries exactly as the Vendor would see them, allowing you to ensure the content is presented correctly. Additionally, you have the option to delete Vendors from the list if needed, providing you with control over Vendor management. Select View/Edit for the chosen Vendor.
2. From the dropdown, choose which Vendor Terms you’d like to apply to this Vendor and select Apply to save your changes.
Please Note: This will not update the terms for any existing galleries the Vendor has already been invited to. If needed, you can go to each gallery’s Vendors tab to update it for existing galleries. The terms set within these settings will be the default selection when adding the Vendor to subsequent galleries.
Vendor’s POV
When the Vendor receives a request to view the gallery, they will need to accept the Media Usage Terms. On subsequent gallery views within the same browsing session, they will be prompted to accept the terms once a week.
The Media Usage Terms will also be displayed when the Vendor views the gallery.
