In Pic-Time, you can add Vendors as their own user type. Before doing so, review and customize the Vendor Media Usage Terms to set their level of access and, if needed, add a personalized message by following the steps in this article.
Please Note: The Vendor feature is available only on Professional and Advanced plans.
Setting Up Vendor Terms
1. From your Main Dashboard, navigate to Settings.
2. Go to the Vendors tab and select Vendor Terms.
3. Here you can select to either:
View/Edit Terms to see our Default Terms (click here to read them).
New Terms to create your own. You can set up multiple Media Terms for different situations.
Terms Name & Message
4. In the Vendor Terms Editor, add:
Terms Name: This appears in your Vendor Terms list. Choose a clear name so you can easily identify and apply it when inviting Vendors.
Terms Message: This is what the Vendor sees. Use it to explain their permissions (downloads, gallery access, and usage rights).
Store Access
5. Decide if Vendors can access the Gallery Shop and which Price List they’ll see.
Pro Tip: You can utilize this feature to offer Vendors specific products, prices, or licensing options.
Gallery Online Policy
6. Choose whether the Vendor gallery should always stay online or follow the same online policy as client galleries.
Download Permissions & Settings
7. Choose if Vendors get free High-Res or Web-Sized downloads. If not, you can make downloads available as a product in your Shop. (Learn more)
Click More Settings to customize the size and resolution for web-sized images.
8. In the Download Settings, you can choose the Download Size for Free and Paid High-Res images. And select the Free Web-Sized resolution from the dropdown menu. Click Apply to save.
Photo Selection
9. Then, from the Photo Selection and Additional Photos dropdown menus, select which images from the galleries your Vendor can view. (Learn More).
10. Click Apply to save your changes.
Please Note: Updating terms will affect all Vendor galleries connected to those terms.
Applying Vendor Terms
1. In the Vendors tab, find the Vendor you want to update. Click the three dots icon and select View/Edit from the menu.
2. From the Vendor Terms dropdown, select the Terms you wish to apply to this Vendor and click Apply to save your changes.
Please Note: This won’t update Terms for galleries the Vendor has already been invited to. To change those, update each gallery’s Vendors tab individually. Terms set here will be the default for any new galleries the Vendor is added to.
Vendor’s POV
When a Vendor receives a request to view the gallery, they must accept the Media Usage Terms.
On subsequent gallery visits (unless they view from a new browser or computer), they will be prompted to accept the terms once a week.
The Media Usage Terms are always visible whenever the Vendor views the gallery.
Learn more about how Vendors log in and view galleries here.