The Pre-Registration/Request Access feature allows gallery visitors to register in advance or request access to view your gallery.

Once you have enabled this feature, you can choose to:

The emails can be approved or rejected by you and/or the main client (this is defined by you), or approved automatically if using the Pre-Registration feature.

Pre-registration Link works when the gallery is set to Offline. This is useful at large events when a gallery is created prior to the event. The pre-registration link can be shared with future gallery guests.

Once access is approved and/or the gallery is set to Online, approved guests will receive an email invitation. If they create an account, they’ll be granted Client-Invited user privileges.

Request Access Link works when the gallery is Online and Private only!

Guests can request access using their email address. Access can be approved manually (by you or the Main Client) or automatically, depending on your settings.

When the gallery is Online, approved users will receive an email notification. Users entering the gallery via the access link can ask for access using their email address.

1. In the Share tab, check the box to Allow users to Pre-Register / Request Access to the gallery. Then choose one of the approval methods:

2. Select Get Pre-Registration Link to generate a shareable link.

3. Either Copy the link or click to Download QR Code.

You can also easily access the QR Code or link from the Pic-Time Mobile App!

Tap to Share link. Then, select the QR code so guests can scan it to join the gallery. Alternatively, you can copy and send them the link.

This link works while the gallery is Offline.

Visitors who access the gallery via this link when the gallery is Offline will see an option to Pre-Register to this Gallery. They will be prompted to enter their Name and Email and click Send Request.

After submitting the request, they’ll see a confirmation page with your social media links.

For events where guests are registering continuously (e.g. in person), you can use the Pre-Registration Loop. This refreshes the registration page 10 seconds after each submission.

Add ‘loop’ to the end of your URL. For example:

Original Pre-Registration Link: https://demo.pic-time.com/-peterkate/register

Loop version: https://demo.pic-time.com/-peterkate/registerloop

This link works while the gallery is set to Online and Private.

Visitors who access the gallery via this link when the gallery is Online will see an option to Reqest to view this gallery. They can input their Name and Email, then Send Request for access.

Requests can be approved by you, the Main Client, or automatically (depending on your settings).

To manage user access requests (for Pre-Registration or Requesting Access):

1. Go to the Share tab. View the list of pending requests, then Approve or Reject users as needed.

Once your Guests have pre-registered, you can also approve their requests in the Mobile App.

To approve Guest access in the app:

1. Tap the Share icon in a gallery.

2. Select Guests Pre-Registration from the menu.

2. Tap Access Requests to view new requests.

3. You’ll see each Guest’s name and email. Tap checkmark or x icons to approve or reject each Guest’s request, or select to Approve All requests at once.

If you allow Main Clients to approve users, they can do so by navigating to their gallery, clicking the menu icon, and selecting Approve Visitors.

From there, they can approve or reject users. Once a visitor is approved, they will receive an invitation email.

Once a user is approved (by you or the Main Client), they’ll receive a confirmation email titled Project Access Granted.

To customize this email:

1. Go to Settings > Email Packages.

2. Select the relevant email package or create a new custom email package if needed.

3. Hover over the template and click the pencil icon to edit.