What is Zapier?
We’re thrilled to announce our integration with Zapier, a tool that connects the platforms you use to run your business, making workflows seamless and saving you time. With Zapier, you can now sync your Pic-Time workflows with thousands of other apps and services. Set up triggers in one app to automatically perform actions in Pic-Time, or vice versa. Let Zapier handle the busy work—no coding needed. Learn more here.
How do I connect to Zapier?
Sign up for a Zapier account.
Check out Pic-Time integrations with Zapier here.
Learn how to set up your first automation (Zap) here.
Ready-to-use Templates
Zapier offers a variety of pre-built templates to seamlessly integrate your favorite apps with Pic-Time. Whether it's CRM integrations, email subscriptions, or invoicing, select one of these templates for the easiest way to get started and quickly automate your workflow.
Zaps: Supported Triggers and Actions
Zaps are automated workflows that link Pic-Time with your favorite apps, streamlining repetitive tasks. Each Zap begins with a trigger—an event like a new order in Pic-Time—and completes with an action, such as adding the order details to a spreadsheet or sending a notification.
The Zapier integration with Pic-Time provides the following automation options:
Available Triggers
New Gallery Visitor: Initiates a workflow when a new visitor enters your Pic-Time galleries.
New Order Placed: Initiates a workflow when a new order is placed in your Pic-Time account.
Main Client Gallery Invite Sent: Initiates a workflow when the Main Client gallery invitation email is sent.
Each of these triggers starts a Zap instantly.
Available Actions
Create Gallery: Automates the creation of a new gallery or updating existing gallery information in Pic-Time.
If there are additional triggers and actions you want to see, please feel free to reach out to our Support Team and let us know!
How do I create my own Zapier automations?
To create your own Zapier automations, simply sign up for a Zapier account and follow their easy-to-use instructions to set up custom workflows between your favorite apps. You can find a quick guide on how to get started on Zapier’s website.
Why Some Zapier Templates Aren’t Available
While Zapier offers great flexibility, there are a couple of common templates we haven’t set up due to their limitations. Here’s why:
Xero Integration
Workflow: Automatically add order payments/costs to Xero when an order is placed in Pic-Time.
Limitation: Xero’s integration doesn’t add an amount to the bank transaction, which makes the workflow ineffective.
WhatsApp Integration
Workflow: Send a WhatsApp message to the client when a gallery invite email is sent.
Limitation: The WhatsApp integration only sends a generic message and gallery link, not a custom message with gallery details.
We’re focused on providing useful and functional automations for a smooth experience. If these limitations improve in the future, we’ll be happy to add these templates.